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Ten actionable tips to keep your employees safe online

18 January, 2024

Have you ever considered how your business's security relies on your employees' online habits?

With organisations facing increasingly sophisticated cyber threats, it's crucial to evaluate your team's online behaviour and equip them with the essential knowledge and tools to stay safe online.

Let's explore practical steps to enhance your team's digital security.

The importance of employee safety online

The importance of protecting your employees online cannot be overstressed.

Each team member is a potential entry point for cyber threats, making their online safety crucial for protecting their personal information and your company's data and reputation.

Implementing strong online safety measures minimises the risk of data breaches, financial loss, and the potential compromise of sensitive information.

Ten tips to keep your employees safe online

1. Adopt strong password policies

Emphasise the importance of strong, unique passwords for each account to enhance security. Encourage employees to mix characters, numbers, and symbols and avoid common words or phrases.

Implementing a policy for changing passwords at regular intervals helps reduce the risk of breaches, as does sharing our essential password guide with your team!

2. Regular software updates

Stress the necessity of consistently updating all software, including antivirus programs.

Educate employees on how updates often include patches for security vulnerabilities, thus protecting against new cyber threats.

Set up automatic updates where possible to ensure continuous protection.

3. Implement phishing simulations

Deploy simulated phishing training to help employees recognise and report phishing attempts. Explain the common signs of phishing, such as unexpected requests for information or uncharacteristic emails from colleagues.

Regularly update training materials to cover the latest phishing tactics.

4. Secure Wi-Fi use

Advise employees on the risks of unsecured public Wi-Fi networks, particularly when handling sensitive work-related tasks.

Encourage using secure, private networks or a reliable Virtual Private Network (VPN) when working remotely to ensure data security.

5. Two-factor authentication (2FA)

Implement two-factor authentication for an additional security layer on sensitive accounts.

Explain to employees how 2FA works and its benefits in protecting their accounts from unauthorised access.

Regularly review and update the 2FA methods to maintain security effectiveness.

6. Limit access to sensitive data

Establish clear protocols to ensure only employees needing sensitive data access have it.

Regularly review access privileges and adjust them based on current job requirements.

This minimises unnecessary risk exposure and enhances data security.

7. Data encryption

Utilise encryption to protect sensitive data when transmitted and while at rest.

Educate employees on the importance of encryption in protecting data from interception or unauthorised access. Ensure encryption standards are in line with industry best practices.

8. Regular backups

Develop a routine for regular backups of critical data. Explain the significance of backups in preventing data loss in the event of a cyber-attack or system failure.

Ensure that backup procedures are tested and updated regularly for effectiveness.

9. Clear device policies

Formulate explicit policies for using personal devices for work-related tasks. Mandate security requirements such as using antivirus software and regular security updates.

Educate employees about the risks of using unsecured devices and the importance of adhering to these policies.

10. Incident response plan

A well-defined incident response plan ensures all employees are familiar with it.

The plan should outline clear steps to be taken in the event of a suspected security breach, including who to contact and how to contain the incident.

Regular drills and updates of the plan are essential for preparedness.

How Bob's Business can help your business

At Bob's Business, we make cybersecurity education beautifully simple for hundreds of organisations.

Our product range is designed to give your team the knowledge they need to spot attacks, tailored to your business needs, ensuring that your team is well-prepared to tackle online threats.

Let us help you build a safer online environment for your team. Get in touch today to find out more!

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